This page documents the guidelines for reimbursement of participant travel expenses which are being covered by the IRIS-HEP project. Please read carefully the entire document, including both the general guidelines and any event or workshop specific instructions described at the end of this page. Additional instructions or limitations for reimbursement may also have been included in any email you received informing you that your travel is eligible for reimbursement from the IRIS-HEP project.

Page still to adapt for IRIS-HEP, the page below is in the process of being adapted from the CoDaS-HEP one

General Guidelines for Reimbursement of Travel Expenses

Reimbursement will be provided for travel expenses for participants, up to a specified limit, upon presentation of valid receipts. The following guidelines apply:

When planning your travel, please remember to take into account not only any relevant flight to the NJ/NYC area, but also train or other travel to arrive at the Princeton campus. Please see the Travel to Princeton webpage for more information.

If you have any questions or doubts about travel reimbursement please send an email with your travel plan to codas-hep@googlegroups.com before booking to get confirmation on reimbursement.

Forms for reimbursement

Please ignore this section for now. It will be discussed on the last day of the school itself.

There are two relevant forms for travel reimbursement:

Please note the following:

Notes for specific events and workshops