IRIS-HEP Fellows onboarding

Welcome to IRIS-HEP! Congratulations on your acceptance into the IRIS-HEP Fellows Program. We look forward to your contribution and collaboration.

There are some additional items needed to complete the onboarding process.

Payment Information

You need to fill out a Payee Management Form in order to receive payment.

US Domestic students

If you are a US national completing the fellowship within the US, please fill out and return this form

International students

All foreign nationals, please fill out and return this form

For foreign nationals completing the fellowship within the United States, please send copies of the additional documents below (Please note the differences depending on your particular visa):

Additional Required Documents
  F-1 Visa J-1 Visa
1. passport with picture, signature and most recent entry stamp passport with picture, signature and most recent entry stamp
2. Visa Visa
3. I-20 form DS-2019 form
4. I-94 form I-94 form
5. Substantial Presence Test form Substantial Presence Test form

Tax Questions

For tax purposes, we need you to answer the following questions:

  1. Are you a US citizen/permanent resident or a foreign national?
  2. Will you be physically located in the United States or your home country for the duration of the fellowship?

Please complete and attach the appropriate forms with copies of any additional documents as needed and answer the two questions above in an email message to

If you have general tax-related questions, please email For personal tax-related questions, we encourage you to seek the advice of a tax professional.


Additionally, we also would like to add you to our Fellows webpage:

Follow the directions found here to create a markdown file for your page:

Once your pull request is merged and your fellows page is available on the webpage, you should update the IRIS-HEP project database with this that link. Follow instructions here to do that:

IRIS-HEP Fellows Slack Channel

Please also join the IRIS-HEP Fellows Slack Channel to interact with other Fellows and Mentors.

We will also use this channel to communicate news items and announce Fellows-relevant events this summer.

IRIS-HEP Fellows Slack Channel

Once you accept the invite you can join the fellows channel in Slack by searching for “#fellows”, selecting the channel and clicking “Join Channel” or by typing:

/join #fellows

in the message field and sending the message.

In general with communications on the Slack channel, we expect our members to:

  • Be welcoming and support people of all backgrounds and identities
  • Be considerate in words and actions
  • Be respectful

More specifically, the values outlined in our Code of Conduct applies equally to all community members in all institute situations online and offline. As IRIS-HEP members, we expect fellows to be stewards of these values as well.